The Medical Affairs Company

  • Medical Affairs Associate Director, Medical Congress Planning

    Job Code
    # of Openings
    Job Location
    Medical Information
  • Overview

    Office based, Greater Boston Area


    The Associate Director, US Medical Congress Planning (AD), oversees the development and execution of strategic Medical and Scientific congress plans across assigned therapeutic areas (TAs). As part of the role, the AD is responsible for all aspects of congress planning (working closely with the Medical Operations lead for all logistical aspects), including the development of an overarching plan, all medical activities during the congresses, and necessary debriefs post-congress. The Associate Director will actively participate in the development and execution of a thought leader engagement platform and engagement plan to support congress activities. The AD also supports the development of industry-leading, high-impact medical communications and publication strategies and plans for the US, across assigned therapeutic areas, ensuring these plans align with and will achieve the goals of the US Medical plans to ultimately advance scientific leadership within Company therapeutic areas and bring forth competitive advantages for Company products.


    Medical Congress Strategy and Planning:

    • Directs the development and execution of Scientific Congress strategies and planning efforts across assigned TAs, working closely with TA Leads and assigned vendors for major scientific meetings.
    • Builds and maintains a congress activity platform used cross-functionally across Medical Affairs and Research and Development.
    • Works closely with all other Medical Affairs and Cross-functional groups (Scientific Communications, Medical Information, Field Medical, Marketing, etc.) to ensure highly impactful congress presence for the company

    Medical Publications: 

    • Supports the development of the medical publications plan to communicate critical new data to the healthcare provider community in a timely and high-impact manner, targeting both established and innovative channels that help to elevate Company scientific leadership across assigned therapeutic areas. 
    • Provides leadership to outsourced vendors to ensure that the execution of medical communications and publications plans are consistent with corporate and department objectives, and within budget. 
    • Forecasts and secures resources (financial and personnel) – with business case preparation, as appropriate.
    • Establish and leverage relationships with authors/investigators, journal editors, and others; build an internal network across US and Global functions to drive best practice and information sharing. 
    • Develops policy communications for Medical Affairs and internal and external collaborators to ensure awareness of Company business policies as they related to medical publications and information industry standards (e.g. GPP) to further improve and enhance compliance in those areas; stays abreast of up-to-date regulations and best practices in medical communications and information through attendance of key industry meetings. 

    Medical Communications: 

    • Supports the development of the medical communications plan that creates competitive advantage across assigned therapeutic area(s) (TAs). 
    • Supports a wide-range of medical communications activities, including, but not limited to, the development of medical content for congresses (including medical booths per Medical plan), medical content for advisory boards, Q&A documents for internal and customer-facing use, and the development of medical content to deliver via a digital platform.



    • Advanced scientific degree (Ph.D., PharmD, MD) strongly preferred (Master’s degree or other scientific or clinical degrees considered) with pharmaceutical industry or medical communications agency experience (required).
    • 8-10 years of prior experience working within the pharmaceutical industry or related fields or jobs with a relevant medical/scientific focus.
    • 4-7 years of demonstrated managerial skills in matrix reporting structures, including management of medical communications agencies. 
    • Scientific and/or clinical experience within Oncology and/or Neurology (multiple sclerosis) strongly preferred
    • Demonstrated strong organization and leadership skills. 
    • Leverage influencing skills to communicate complex ideas, anticipates potential objections and persuades others to adopt a different point of view. 
    • Interpersonal and organizational savvy; exhibits the ability to work with cross-cultural teams to leverage global knowledge and resources, champion local support needs, and share best practices around the globe. Proven ability to build, forecast, track and manage budgets.
    • Experience within relevant therapeutic area(s) is preferred. 
    • Ability to think strategically to guide communications-related activities in accordance with industry standards and good publication practice, and with scientific integrity and balance. 
    • An established track record of effective high-quality medical communications outputs e.g. manuscripts, poster presentations, slide presentations.
    • Ability to critically appraise medical/scientific literature with attention to the business needs ensuring alignment with publications plan.
    • Excellent writing, reviewing and editing skills with a track record of attention to detail; fluent in English (written and oral). 
    • Prior experience in medical project management, including internal and external strategy for Congress activities
    • Successful track record of implementation of global congress, advisory board development and thought leader engagement plans  
    • Ability to work in a high matrix and fast pace entrepreneurial environment


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