The Medical Affairs Company

Office Manager

Job Location US-GA-Kennesaw
Job Code
TMACD-AA-02
# of Openings
1
Category
Administrative: General

Overview

The Office Manager is responsible for carrying out all administrative functions that support the senior management team, recruiters and daily operations of the company. This includes, but not limited to, managing main switchboard, maintaining reception area (meets and greets all clients, visitors, and/or vendors), and assisting with sourcing candidates for open job orders. 

Accountabilities

Reception coverage:

  • Answer switchboard and route callers (efficiently and professionally) accordingly.
  • Check General Mailbox and route messages.
  • Coordinate internal meeting logistics (meals, audio/visual, scheduling) as needed. Manage multiple calendars. 

Administrative support:

  • Gather data and generate recruiter metrics reports for management, print out and distribute weekly reports,
  • Book executive and/or candidate travel as needed via Direct Travel
  • Coordinate with finance regarding invoices/receivables. 

Recruitment support:

  • Assist recruiting team with internet research, sourcing/managing candidates, data entry on an as needed basis.
  • Manage TDAdmin email account, company Facebook page, and company LinkedIn page.
  • Update and Manage “Positions” through PCRecruiter

General housekeeping:

  • Maintain/stock kitchen, maintain/stock mail, copy and conference room areas (order supplies as needed), prepare for and clean up after employee and/or client meetings, luncheons, internal celebrations.
  • Sort and distribute mail.
  • Troubleshoot issues with general office equipment, telephone system, conference room and kitchen equipment. Escalate issues to TMAC corporate operations and vendors as/if needed.

Qualifications

  • Bachelor’s Degree or equivalent
  • 3+ years of office administration/management experience
  • Prior sales support experience preferred; Experience using customer service databases, ATS’ or CRMs
  • Excellent communication and organizational skills; flexibility
  • Proficient in MS Office

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